Applying for a job in writing is often your first chance to make a good impression and show your skills, so it’s important to get it right. Get started with our tips on what to include in your application, how to present it, and writing a cover letter.

What can be in an application?

A job application might include:

• written responses to job requirements, also called ‘selection criteria’
• an application form, if the employer uses one
• information about recent work history, or your full resume
• other documents such as your certificates and study results
• a cover letter.

Some employers may ask for a cover letter and responses to selection criteria along with your resume. Others may only ask for your resume.

For tips on putting together your resume, go to Creating a good resume.

Before you start

Before you start writing an application:

• check what you need to include – this should be in the job advertisement
• check how you need to submit the application
• research the employer and the position you are applying for
• think about the skills, qualities, knowledge, experience and qualifications you have that suit the job
• read through any job requirements and make notes about how you meet them.

Find out more about responding to selection criteria when writing this part of an application.

Tips for presenting your application

• Focus on and cover your skills and experience that match the job. Use key words from the job advertisement.
• Make the application clear and to the point. 
• For some industries, it might be a good idea to show your work.  For example, for jobs in the arts, design, publishing or technology.
• Type your application unless the employer has asked you to write it by hand.
• Use basic formatting and a simple design. Avoid using a lot of tables, columns or graphics. These might not be read properly if the employer is using an automatic system to review applications.
• Use a standard font like Calibri or Arial at around 12-point size, put spaces between paragraphs, and leave space in the margins of your pages.
• Include your name and phone number in the header or footer of each page in case the pages become separated. Make sure your contact details are also in the main part of the application.
• Number all pages.

Making the final checks

• Read the job advertisement again and any other information.
• Make sure you have responded to what the employer has asked for.
• Check over your application for any mistakes – it’s a good idea to do this a day or two after you write it, if there is enough time.
• Ask someone else to check over it as well.

Writing a cover letter

Most job applications need a cover letter. You will usually need to type this in a separate document and attach it with your application. Employers may have a number of applications to review, so your cover letter should be clear and to the point.

It’s often best to write your cover letter after you have put together all the other parts of your application.

Tips for writing a good cover letter

• Keep your letter to one page, unless the job advertisement says the letter can be longer.
• Tailor the letter to the job and organisation – don’t send the same letter for every job.
• Name the job you are applying for and where or how you heard about it.
• Briefly describe the qualifications, skills, abilities and experience you have that suit the job. 
• Make sure any experience you mention in your letter is listed in your resume.
• Mention if your application includes other documents, such as your resume, selection criteria documents, copies of certificates and so on.
• Tell the employer how they can contact you to set up an interview.
• Finish by thanking the employer for taking the time to consider your application. You might add that you look forward to hearing from them.
• Try to get someone else to check over the cover letter before you send it.

Get advice on how to set out a formal letter at Contacting possible employers. Many job search websites also have free cover letter templates you can use.

Writing a covering email

If the employer asks you to send your application by email, keep your email brief and to the point. You only need to include your name, the job you’re applying for, and mention that your application, resume and any other documents are attached.