How to make your hiring process more accessible

When your recruitment process is easy to access you welcome a broader and more diverse talent pool, including people with disability.

Inclusive hiring starts with small changes that make a big difference. From the way you write job ads to the design of your website, accessible recruitment practices can open the door to more candidates and better outcomes.

Why accessibility matters

Most jobseekers will interact with your organisation online. Whether it's reading a job description, watching a recruitment video or applying on your website. Common recruitment practices can sometimes create barriers for people with disability. For example:

• A person using assistive technology may not be able to read a job ad on a website that does not meet web access standards.
• A candidate who is Deaf may not understand a video with no captions.
• A candidate who is blind may not understand a video that contains images set to music.
• An application form with poor colour contrast might be hard to read for someone with low vision.
• An application form that requires a mouse to navigate may be unusable for people who rely on a keyboard or screen reader.
• A PDF that isn’t accessible may mean that not everyone has the same information to prepare them for the recruitment process.
• Inclusive language ensures accessibility for all. Keep language simple and stick to required skills and responsibilities.

Improving accessibility helps remove these barriers. It also reflects a more inclusive culture that benefits everyone, not just people with disability.

Simple ways to improve accessibility

Here are a few quick wins:

1. Make job ads accessible
   Tell candidates ‘what’ they will do in the role. Use plain language, avoid jargon, short sentences, and clear formatting. Make sure your PDFs are accessible (or provide Word/HTML alternatives).
2. Check your website
   Does it meet the WCAG 2.1 AA standard? If users change font size or contrast, will they still be able to read your content?
3. Use accessible formats and platforms 
   Share job ads on platforms that support accessibility. Include captions, transcripts and audio description in videos. Make sure social media posts include image descriptions.
4. Offer inclusive application options 
   Allow video or audio submissions. Provide contact details for applicants needing adjustments. Let people know you’re happy to help.
5. Make adjustments to the recruitment process 
   Reasonable workplace adjustments can apply to the application and recruitment process. Asking all candidates what you can do to help them be their best is a great start.
6. Test your process 
   Recruit people with disability to review your website or application forms and provide feedback.
7. Invite people with disability to apply 
   Include a diversity statement that shows your commitment to inclusion. For example: ‘We embrace diversity and encourage applications from people with disability. We are committed to making adjustments to provide a positive, barrier-free recruitment process and supportive workplace.’
8. Use AI and testing tools carefully 
   Some automated recruitment tools, such as AI screeners or psychometric tests, can exclude people with disability without intending to do so. For example, facial recognition tools may not account for neurodiverse communication styles, and many tests aren’t accessible via keyboard. These tools should never be used to screen people out.

JobAccess provides free expert advice and resources to help employers create more inclusive workplaces.

We also offer funding for workplace adjustments through the Employment Assistance Fund.

Want help checking if your recruitment process is accessible?

Call a JobAccess Adviser on 1800 464 800 or find out more at: Partnering with the National Disability Recruitment Coordinator | JobAccess